Get to Know ScreenFloat 2 – Part VII: iCloud Sync, Tag Browser, Spotlight

Let’s take a tour through ScreenFloat and see how it can power up your screenshots, too.

ScreenFloat powers up your screenshots by allowing you to take screenshots and recordings that float above everything else, keeping certain information always in sight. Its Shots Browser stores your shots and helps you organize, name, tag, rate, favorite and find them. Everything syncs across your Macs.
Extract, view and copy detected text, faces and barcodes. Edit, annotate, markup and redact your shots effortlessly and non-destructively. Pick colors any time. And more.

Posts in this Series

Part IAn Overview
Part IITake Screenshots and Record your Screen
Part IIIFloating Shots, Color Picker, Visibility
Part IVThe Shots Browser, Exporting, Printing
Part VEditing, Markup, Annotations
Part VIFloating Shots’ Double-Click Workflows
Part VIIiCloud Sync, Tags Browser, Spotlight
Part VIIIShortcuts and Widgets

Part VII – iCloud Sync, Tags Browser, Spotlight

ScreenFloat synchronizes your Shots, folders, tags and metadata over iCloud, so your library is available on every Mac you use it on. The Tags Browser gives you a nice overview over all your tags and allows you to rename, merge, favorite and delete them. And with Spotlight, you can find your shots system-wide.

Table of Contents

iCloud Sync
The Tags Browser
Spotlight

iCloud Sync

Have your ScreenFloat library with you everywhere, by syncing everything using your iCloud account.

If you choose to use iCloud sync, ScreenFloat synchronizes all your shots by default. But you can fine-tune it to your liking.
You can specify whether to synchronize all shots, image shots only, or video shots only.
Additionally, you can set a file size limit to make ScreenFloat only synchronize shots that have a file size smaller than the limit you set.

Limits only apply to shots going up to iCloud, not coming down from iCloud: If you have a file size limit set to 2 MB, images and videos larger than that will not sync up, but shots in iCloud larger than that will sync down to your Mac. Or, if you choose on one Mac to only synchronize image shots, it means video shots will not be synced up from that Mac to iCloud, but they will sync down from iCloud.
Once a shot has been synced, it is no longer subject to these limits. Basically, if you start synchronizing with no restrictions, and later change your mind to only sync image shots and no video shots, video shots already synced up to iCloud will continue to sync changes and will not be deleted from iCloud unless you manually delete the shot.

You can manually start a sync in the Shots Browser, by clicking the little refresh button at the far right of the status bar:

This is also where you’ll be informed about any errors that might occur, in addition to the Settings’ iCloud panel.


What gets synchronized in detail:
– Your shots, their annotations, and metadata (title, notes, detected text/faces/barcodes, etc)
– Your tags and their metadata (favorite status)
– Your folders and smart folders
– Minimal information about the devices you synchronize, to enable filtering by device in smart folders and search.

You can read my Privacy Policy here. The gist: I see nothing, and I want to see nothing. Whenever any of my apps use your internet connection, it’s to realize a feature in the app, not to send me any usage data, tracking data or anything else like that.

The Tags Browser

Using ScreenFloat 1, I always longed for a way to see all my tags and to organize them more precisely. That’s why in ScreenFloat 2, there’s the Tags Browser, which lets you (and me) do exactly that.

You can rename tags, in case you discover a typo.
You can merge tags, if you’ve accidentally created similar ones. Shots will automatically update to the merged-into tag.
You can delete tags, if you no longer need them. They will be removed from all shots they were assigned to.
You can favorite tags which will help in discovering in the tag menus, or when auto-completing tags in the Shots Browser’s Info panel.


It’s also neat to be able to Reveal Shots tagged with one or more selected tags right from the Tags Browser in the Shots Browser.

It shows you the number of shots tagged with each tag, which helps weed out shots and tags you might no longer need.

Spotlight

ScreenFloat optionally indexes your shots and their metadata with Spotlight, so you can find them system-wide.

The neat thing about this is that it not only allows you to search by shots’ metadata (title, notes, tags), but also their detected text/barcode content, as well as any text annotations you have made.

Selecting a search result reveals it in your Shots Browser, where a double-click onto it, or the enter/return key on your keyboard will float it right away if you like.

Up Next

The next and last part of this series – Part VIII: Shortcuts and Widgets – takes a detailed look at ScreenFloat’s Shortcuts integration, and the widgets it offers. Definitely take a look, there’s a lot of neat stuff there!

Links

ScreenFloat Website (+ free trial)
ScreenFloat on the Mac App Store (one-time purchase, free for existing customers)
ScreenFloat Usage Tips

Eternal Storms Software Productivity Apps Bundle (Yoink, ScreenFloat and Transloader at ~25% off)
Contact & Connect


Thank you for your time. I do hope you enjoy ScreenFloat!

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